Exhibitor Application 4-Step Process

1 Online Application
2 Application approval by HKCEC
  • Up to 10-working days or before application deadline
3 Exhibitor Manual & Payment
  • Once approved,payment must be made to confirm your reservation
  • Exhibitor manual will be sent
4 Order Forms & Insurance Purchase
  • Submit all information order forms online before deadlines
  • Purchase insurance before deadline

Submitting an application does not guarantee a reservation of exhibiting space.



Registration and Confirmation
Application for booth space is subject to availability of booth. Asia Yoga Conference reserves the right in its sole discretion to accept or reject any application without giving any reason.

Event Cancellation Policy/ Refund Policy
100% Refund(before 15 April)
0% Refund(after 15 April)
- Refunds will not be issued for no-shows nor unattended exhibition.
- Cancellations/refunds must be submitted in writting to exhibit@asiayogaconference.com
- All refunds will incur HKD $200 processing fee.

Legally Registered Businesses
All exhibitors must be legally registered companies/businesses carrying on business either in Hong Kong or in their country of origin in accordance with applicable laws. Asia Yoga Conference may require exhibitors to prove that they are carrying on a bona fide business at any time.

Booth Allocation
Booth allocation is solely based on a first-come-first-served basis and space availability. Asia Yoga Conference reserves the right at its entire discretion to revise the Exhibition Area Floor Plan and/or relocate within the Exhibition Area any exhibit space which has been allocated to any exhibitor.

Subletting of Space
Exhibitors agree not to assign, sublet, or apportion space or any part thereof allotted to them (“exhibit space”). Only one exhibitor may occupy each exhibit space. Distribution of literature or advertising outside the exhibit space is not allowed.

Insurance (Compulsory)
Exhibitors shall ensure that they are fully covered by insurance, including, but not restricted to, all risks on their property, exhibits or articles of any kind; public liability, insurance and comprehensive protection against any loss or damage caused by any circumstance whatsoever, whether by reason of fire, water, theft, accident or any other cause must be carried. The Exhibitor shall insure against, indemnify and hold Asia Yoga Conference harmless with respect to all costs, claims, demands and expenses to which Asia Yoga Conference may in any way be subject as a result of any loss or injury arising to any person (including members of the public or Asia Yoga Conference’s staff, agents or contractors) or property, caused as a result of any act or default of the exhibitor, his servants, agents, contractors or invitees.
If Asia Yoga Conference so demands, the exhibitor shall provide proof of adequate insurance coverage. Exhibitors must ensure that their temporary staff and the staff of their servants, agents or contractors are insured against claims for workman’s compensation. The period for which such insurance shall be maintained shall run from the time the exhibitor or any of his servants, agents or contractors first enters the exhibition grounds until he/she has left the exhibition grounds and all his/her exhibits and property have been removed.

All exhibitors are requested to purchase insurance with the below requirements:

Insurance Type: Public Liability
Additional Insured Party: Asia Yoga Conference Limited
Insurance Amount: Not less than HK$10M

Products to be Displayed
Only products or services listed on the Exhibitor’s Form may be displayed by the exhibitor. Permission to display products not listed on the Exhibitor’s Form must be obtained in writing from Asia Yoga Conference. Asia Yoga Conference reserves the right to remove from the exhibitor’s exhibit space any items that are not listed on the Exhibitors Form and which do not have Asia Yoga Conference’s management approval.

Unusable Premises
In case any part of the Convention Centre, Conference Area or Exhibition Area (the “Conference Location”) shall be destroyed or damaged, or if Asia Yoga Conference fails to take place as scheduled or is interrupted and/or discontinued or access to the Conference Location is prevented or interfered with by reason of typhoon no 8, black rain signal warning, strike, lockout, injunction, act of war, Act of God, emergency declared by any government agency or for any other reason, beyond the control of Asia Yoga Conference, this contract may be terminated by Asia Yoga Conference. In the event of such termination and subject to Asia Yoga Conference’s sole liability as set out at below, the exhibitor waives any damages and claims against Asia Yoga Conference in respect of such termination and agrees that the sole liability of Asia Yoga Conference shall be the repayment to each exhibitor of the amount it has paid for its exhibit space less their pro rata share of all costs and expenses incurred and committed by Asia Yoga Conference.

Limitation of Liability
As far as the law permits, and unless otherwise specified in this clause, Asia Yoga Conference excludes all liability in tort (including negligence), contract, statute or otherwise for any loss, damage, cost or expense incurred by the Exhibitor or a third party in connection with any act or omission by Asia Yoga Conference under or in relation to this Agreement.

As far as the law permits, Asia Yoga Conference excludes all warranties, rights and remedies the Exhibitor would otherwise be entitled to at law.

In so far that Asia Yoga Conference is held to be in breach of a non-excludable term implied by law into this Agreement but as far as the law permits, Asia Yoga Conference limits its liability for that breach (at Asia Yoga Conference’s option):

  • in relation to services, to either re-supplying the service or paying the cost of re-supplying the service;
  • in relation to goods, to repairing or replacing the goods or paying the cost of repairing or replacing the goods; and
  • if the limitations in sub-clauses (a) and (b) above are not permitted by applicable law, then to the maximum extent permitted by applicable law.

Photos and Videos Taken at the Event
By participating in the Asia Yoga Conference, all participants agree to grant permission that, in consideration of their appearance, any photos and video taken at the event may be used for the production of current and all future related editorial and promotional materials for Asia Yoga Conference Ltd.

Asia Yoga Conference operates a privacy policy, which is set out on our official website at www.asiayogaconference.com. By submitting your information, you consent to the use of that information as set out in this policy.